Whistleblowing Policy template
Protected disclosure procedure under the UK Public Interest Disclosure Act 1998 (PIDA). Establishes confidential reporting channels, protected categories of disclosure, and non-retaliation protections. FCA-regulated firms have additional SYSC 18 obligations.
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A whistleblowing policy gives staff a safe and confidential way to raise concerns about wrongdoing, malpractice, or risk. It explains what can be reported, how to do so, and the protections available. A trusted channel helps organisations detect and address problems early.
Who needs one: Organisations that want a clear, protected route for staff to report concerns internally.
What a strong whistleblowing policy covers
- Types of concerns that can be raised under the policy
- Confidential and anonymous reporting channels
- Steps for handling and investigating disclosures
- Protection from detriment for those who speak up
- Roles and responsibilities for receiving reports
- Escalation routes and feedback to the discloser
Regulations and frameworks this aligns to
PolicyKit references the standards relevant to your jurisdiction when it generates your whistleblowing policy.
- PIDA
- The UK Public Interest Disclosure Act, which provides protection for workers who make qualifying disclosures about certain types of wrongdoing.
- FCA SYSC
- The FCA’s Senior Management Arrangements, Systems and Controls sourcebook, governing firms’ governance, risk management, and internal controls.
Frequently asked questions
What should a whistleblowing policy include?
A robust whistleblowing policy sets out scope, roles and responsibilities, the specific controls or procedures involved, and how compliance is monitored and reviewed, mapped to frameworks like pida, fca-sysc. PolicyKit structures all of this automatically based on your business.
Is this legal advice?
No. PolicyKit generates AI-assisted professional templates and starting points, not legal advice. Every document should be reviewed with qualified legal and compliance counsel before use.
Can I tailor it to my country?
Yes — PolicyKit tailors each document to your jurisdiction, including UK, EU, United States, Australia, Singapore, Hong Kong and more.
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