AI Usage Policy template
Governs employee and organisational use of AI tools including generative AI (ChatGPT, GitHub Copilot, Google Gemini). Covers approved tools, prohibited inputs (PII, confidential data), IP and copyright considerations, output review requirements, and accountability. No established standard yet — strong differentiator.
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An AI usage policy sets out how staff may use artificial intelligence tools in their work. It addresses data protection, accuracy, and acceptable use to reduce risk. Clear guidance helps employees benefit from AI while avoiding security, confidentiality, and ethical pitfalls.
Who needs one: Organisations whose staff use or are considering generative AI and other AI tools at work.
What a strong ai usage policy covers
- Approved AI tools and permitted use cases
- Rules on inputting confidential or personal data
- Requirements for human review and verification of output
- Transparency and disclosure when AI is used
- Intellectual property and accuracy considerations
- Prohibited uses and how to report concerns
Regulations and frameworks this aligns to
PolicyKit references the standards relevant to your jurisdiction when it generates your ai usage policy.
- UK GDPR
- The retained UK version of the General Data Protection Regulation, governing how organisations process the personal data of people in the UK.
- GDPR
- The EU General Data Protection Regulation, governing how organisations collect, use, and protect personal data of people in the EU.
- ISO/IEC 27001
- The international standard specifying requirements for establishing, maintaining, and continually improving an information security management system.
Frequently asked questions
What should a ai usage policy include?
A robust ai usage policy sets out scope, roles and responsibilities, the specific controls or procedures involved, and how compliance is monitored and reviewed, mapped to frameworks like uk-gdpr, gdpr, iso-27001. PolicyKit structures all of this automatically based on your business.
Is this legal advice?
No. PolicyKit generates AI-assisted professional templates and starting points, not legal advice. Every document should be reviewed with qualified legal and compliance counsel before use.
Can I tailor it to my country?
Yes — PolicyKit tailors each document to your jurisdiction, including UK, EU, United States, Australia, Singapore, Hong Kong and more.
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